Business Administrator/Office Manager

The Business Administrator/Office Manager will ensure that our Southbank office operates smoothly and efficiently. They will manage key business processes, social and staff events to support the wider team, and provide executive assistance to the Senior Leadership Team.
 
In addition, the role provides essential P&C administration support to the people and culture function, including coordination of onboarding and offboarding, milestone program management and general administration support.
 
The Business Administrator will have interactions with all Champion Data departments & employees.

• Experience in office management and administration min 3 years
• Experience in administrative support, supporting senior executives
• Ability to manage, motivate and communicate openly with staff
• Excellent verbal and written communication skills are required
• Great organisational and time management skills are essential
• High level of proficiency with MS Office Products and generally tech savvy
• Proven ability to work collaboratively with key external suppliers and vendors

Office Management

• Manage the office administration, processes and procedures to ensure the smooth running of the office
• Oversee the day-to-day activities of the office and be the main point of contact for all office administrative and facility matters
• Manage reception duties including greeting and directing staff and guests, notifying staff of visitor arrival, ensuring a personal and friendly experience
• Maintain employee and department directories and other important company documents
• Assist with office security and access, and telecommunications processes and systems
• Understand security and emergency processes and procedures and work closely with our OH&S team ensuring a safe, secure, and pleasant work environment
• Maintain immaculate office presentation, including kitchen area, office layout, fit out, and staff locations
• Manage essential office services and facilities
• Co-ordinate services with Building Management and other external service companies

 

Business Administration

• Maintain shared calendars and co-ordinate key office events and meetings for all staff
• Manage and oversee key social and wellbeing events in conjunction with the social committee
• Lead key communication initiatives across all staff
• Manage key relationships with staff, customers, and external stakeholders
• Purchase and control stock of consumables, uniforms, and office supplies
• Arrange and manage logistics of freight bookings, couriers, and post
• Arrange travel and accommodation for staff
• Assist with coordination of marketing activities and support any ad hoc requirements for our brand
• Contribute to key projects within and outside of core role functions
• Support and contribute to the success of the broader team

 

Administrative Assistance

• Conduct administrative duties and support to the CEO and other members of the Senior Leadership Team
• Provide comprehensive diary and time management support
• Provide high level administrative and operational support to the management team
• Conduct secretarial duties including managing documents and meeting notes including taking minutes, setting agendas, document preparation & distribution
• Generate and prepare documents to a high-quality level for the Management Team, Board and CEO, including the preparation of board papers

 

P&C Admin Support

• Coordinate end-to-end onboarding and offboarding processes, ensuring a smooth and professional experience for all new starters and departing employees
• Support the coordination of training, learning and development initiatives, and internal HR communications
• Assist with WHS (Work Health and Safety) administration, including incident reporting, maintaining compliance registers, and supporting safety-related initiatives
• Handle sensitive HR matters with discretion and maintain strict confidentiality at all times
• General P&C admin support as directed by People and Talent Lead/CPO.

• Mindful Me Days: Four days per year dedicated to your wellbeing
• Flexible Working: Our team works globally in a hybrid environment, which includes two weeks per year, during which you can work remotely from anywhere worldwide.
• AUS Office: Access to a newly renovated office in Southbank, Melbourne.
• Our spaces: all of our offices have great end-of-journey facilities; including showers, wellness/prayer room & games
• Employee Assistance Programs: 24/7 Access to financial support and counselling 
• Wellness Incentive: To help support your home office setup or contribute towards a wellness activity/service of your choosing
• Get to the Game: Funds towards tickets for you and your family/friends to attend sporting events globally.
• Advance You Learning and Development: Annual budget to spend on learning and development activities plus Brain Block Time, this is time set aside monthly to learn or study.   
• LinkedIn Learning: Access to an external learning platform LinkedIn Learning
• Social Events: Including an annual Family Day & Volunteer Day 
• Paid Parental Leave